Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington 98292
January 3, 2023 - 1:00 PM
MINUTES
CALL TO ORDER
Board President Miranda Evans called the meeting to order at 1:00 PM and reviewed public comment opportunities within the agenda.
ROLL CALL
Board Members Present: Miranda Evans, Charlotte Murry, Al Schreiber, Natalie Hagglund
FLAG SALUTE
President Evans led the Pledge of Allegiance.
APPROVAL OF AGENDA
Director Al Schreiber moved to approve the agenda for the January 3, 2023 Regular Board Meeting; seconded by Director Natalie Hagglund.
Aye: Directors Al Schreiber, Charlotte Murry, Miranda Evans, and Natalie Hagglund
Passed - Unanimously
APPROVAL OF MINUTES
December 6, 2022 Regular Board Meeting
Director Natalie Hagglund moved to approve the Minutes for the December 6, 2022 Regular Board Meeting; seconded by Director Al Schreiber.
Aye: Directors Al Schreiber, Charlotte Murry, Miranda Evans, and Natalie Hagglund
Passed - Unanimously
December 6, 2022 Study Session
Director Charlotte Murry moved to approve the Minutes for the December 6, 2022 Study Session; seconded by Director Al Schreiber.
Aye: Directors Al Schreiber, Charlotte Murry, Miranda Evans, and Natalie Hagglund
Passed - Unanimously
SUPERINTENDENT'S REPORTS
1. Donations - Deborah Rumbaugh
Superintendent Rumbaugh presented the donations.
2. November Financial Report – Ruth Floyd
Ruth Floyd, Executive Director of Business Services, walked the board through the attached November Financial Report. Discussion followed.
CONSENT AGENDA
President Evans asked if there were any board members or members of the public who wished to speak to any items on the Consent Agenda. Director Murry requested to pull Item #6 for discussion; Director Evans requested to pull Item #7 for discussion.
Director Natalie Hagglund moved to approve Consent Agenda items 1 through 5 and 8; seconded by Director Charlotte Murry.
Aye: Directors Al Schreiber, Charlotte Murry, Miranda Evans, and Natalie Hagglund.
Passed - Unanimously
1. Approve Donations.
2. Approve the Second Reading of Revised Policy 1400 Meeting Conduct, Order of Business and Quorum.
3. Approve the Second Reading of Revised Policy 1410 Executive or Closed Sessions.
4. Approve the Second Reading of Revised Policy 1420 Proposed Agenda and Consent Agenda.
5. Approve the Second Reading of Revised Policy 3110 Qualifications of Placement and Attendance.
6. Approve the replacement cycle purchase of Lenovo Devices for Certificated Staff.
7. Approve State and Federal Grants.
8. Approve the Personnel Report dated January 3, 2023.
DISCUSSION
Ryan Ovenell, Deputy Superintendent, fielded a question on whether the life of devices could be extended. He clarified the devices up for renewal are for certificated staff who are currently using MacBook’s that have reached their end of life at 7 to 8 years old. Mr. Ryan noted that due to the levy expiring and there is no replacement, the tech department is preemptively situating the district so devices can last as far into the future as possible; he shared details with the Board regarding the competitive bidding process for the new devices to achieve the best possible price and warranty.
Dr. Colin Ryan, Director of Curriculum and Instruction detailed the process for applying for annual federal and state allocations versus the process for competitive grants, such as the Grade 9 Success Grant and Consolidated Dual Credit Grant. It was noted the word “grant” associated with the state and federal funding correlates with the fact that the district must submit a request for these allocations. Dr. Ryan provided additional information on how state and federal funding aligns with budget projections and supports students.
President Evans asked for a motion to approve Consent items 6 and 7. Director Schreiber moved to approve Consent items 6 and 7; seconded by Director Nagglund.
Aye: Directors Al Schreiber, Charlotte Murry, Miranda Evans, Natalie Hagglund
Passed - Unanimously
PUBLIC COMMENT
Citizens wishing to address the Board are asked to submit online requests using the PUBLIC COMMENT link or email [email protected] two hours prior to the board meeting start time. For those attending the meeting in person, request forms are available in the boardroom for submission prior to meeting start time. Citizens who wish to provide documents to board members will hand them with to the Recording Secretary for distribution after the meeting. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name for the record and will be allowed three minutes to speak.
There was no public comment.
SCHOOL BOARD DISCUSSION
1. Report Out on the Annual WSSDA (Washington State School Directors' Association) Conference
Each director shared in detail their take-aways from attending the Washington State School Directors' (WSSDA) Annual Conference and breakout sessions in November. Director Hagglund noted Stanwood-Camano School District's presentation, How Districts Can Support Student Behavior Post-COVID, was well-received and attended. Director Schreiber suggested the board consider applying for WSSDA's Board of Distinction Award in 2023. Director Schreiber will bring more information on the application process to a future board meeting.
2. Book Study - Marc Brackett, Permission to Feel
Board members reviewed chapters 4 and 5 and each director shared items within those chapters that resonated with them in one or more of the following categories: Aspire, Agree, Against. Chapters 7 and 8 will be on the February 7 board meeting agenda for discussion.
ITEMS BROUGHT UP BY BOARD MEMBERS
Director Hagglund’s comments included she is excited to be back for the first meeting in January and she is excited that rehearsals are starting for Stanwood High School’s spring play, Once Upon a Mattress.
Director Schreiber’s comments included looking forward to the New Year, thanking the community member who was acknowledged tonight for their donation; thanking those who presented reports; looking forward to filling the vacant board position; and expressing he enjoyed attending Winter Concerts in December.
Director Murry’s comments included she is grateful for the reports and the work that goes into preparing them and the flexibility to ask questions; she is grateful for the book study and the positive outcomes that she sees as a result of the study, and she looks forward to the New Year and the opportunities it presents.
Director Rumbaugh shared the process has started for development of the Superintendent’s Student Leadership Team (SSLT) and information is going out in a variety of ways with opportunities for students to apply.
Director Evans commented she looks forward to the Capital Facilities Advisory Committee (CFAC) meeting tonight and appreciates all of the input that has been received from the community. She added the CFAC committee will analyze the input to look for trends to be ready for the next Community Engagement meeting on January 18 at Cedarhome Elementary.
EXECUTIVE SESSION
At 1:55 PM, President Evans announced the board would move into an Executive Session until 2:55 PM to review the performance of a district employee. At 2:55 PM, President Evans stepped out of Executive Session and announced in the open meeting that the board would continue in Executive Session until 3:20 PM, as they needed additional time.
RECONVENE REGULAR MEETING
At 3:20 PM, President Evans reconvened the regular board meeting.
ADJOURN
As there was no further business, President Evans adjourned the regular meeting at 3:20 PM.
STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
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President
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Vice President
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Director
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Director
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Director
Attest:
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Deborah Rumbaugh, Ed.D.
Secretary to the Board