February 19, 2019, Regular Board Meeting Minutes

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS
MINUTES OF THE FEBRUARY 19, 2019, REGULAR BOARD MEETING

CALL TO ORDER
Al Schreiber, Board President, called the meeting to order at 6:00 PM in the Administration & Resource Center Boardroom.

ROLL CALL
Board members in attendance were: Natalie Hagglund, Ken Christoferson, Chad Lewis, Julie Dean, and Al Schreiber.  Trent Austin and Shawn Moyer, Student Advisors, were also present.

FLAG SALUTE
Shawn Moyer, Student Advisor, led the Pledge of Allegiance.

APPROVAL OF AGENDA
Ken Christoferson made a motion to approve the Agenda for the February 19, 2019, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

APPROVAL OF MINUTES
Chad Lewis made a motion to approve the Minutes of the January 15, 2018, Regular Board Meeting. Julie Dean seconded the motion; it was voted on and approved unanimously.

SUPERINTENDENT’S REPORT
Dr. Jean Shumate introduced the following reports: 

DONATIONS
The donations were presented by the student advisors, as follows.

  1. The Stanwood-Camano School District received the following transportation donations:
  2. $201.14 from Utsalady Booster Club for Utsalady Elementary 5th grade field trip to Harvey Creek Fish Hatchery and $158.48 for the Fusion Choir trip to Elger Bay Elementary,
  3. $241.35 from Cedarhome Elementary PTO for Cedarhome Elementary 5th grade field trip to Harvey Creek Fish Hatchery,
  4. $212.10 from Elger Bay Elementary PTA for the Fusion Choir trip to Utsalady Elementary,
  5. $2,320.87 from Stanwood Booster Club, Sports Account, for the Stanwood High School Wrestling Team Tournament in Othello,.
  6. Utsalady Booster Club donated $2,763.88 to the Stanwood-Camano School District for 3 teacher stipends for the Robotics League (STEM Club), Eagle Enrichment Program at Utsalady Elementary and $10,000 for 42 Chromebook computers, made possible from the Stillaguamish Tribe of Indians Education Grant,
  7. Mario Mendez donated a GP Percussion Tunable-Tom Drum Set with stand, a Percussion Table, and a Vic Firth Soundpower Bass Drum Mallet, value $455.66 and other percussion items (cymbals, triangle, gong mallet, Latin Shake-It, and chimes) value $225.63.
  8. Firefly Images donated $488.00 from rebate photo sales to Twin City Elementary.
  9. General Mills, Box Tops for Education, donated $165.30 to Port Susan Middle School and $902.30 to Utsalady Elementary.

VOLUNTEER AWARDS
Stanwood High School - Tim Cuchna, DVM
Utsalady Elementary - Angela Nicherson

SHINING STAR
Stanwood High School - Danya Jaeger
Utsalady Elementary - Kylee Malone

FEBRUARY ENROLLMENT
Steve Lidgard, Executive Director of Business Services, reported on the enrollment for the month of February 2019. There were 4,459.81 Full Time Equivalent (FTE) students enrolled, which averaged 106.49 FTE above the projected enrollment.

FINANCIAL REPORT FOR DECEMBER 2018
Steve Lidgard gave the Financial Report for the month of December 2018.  He noted that the second and final bond sale, approved by the voters in February 2017 for the new high school complex, was included and the transaction of the first payment on the original sale of bonds was completed.  The general fund balance reflects the actual costs including the bargaining agreements with the Stanwood-Camano Education Association and the Public School Employees.

FINANCIAL REPORT FOR JANUARY 2019
Mr. Lidgard’s report on the financial statements for January included the general fund balance and the executive summary.  January’s report reflected the actual enrollment from the Office of the Superintendent of Public Instruction (OSPI), for the first five months of the school year.

RECESS
Al Schreiber recessed the Regular Board Meeting at 6:35 PM to allow the audience to exit.  The meeting was reconvened at 6:40 PM.

SCHOOL CALENDAR
Maurene Stanton and Jean Shumate discussed the options for students and staff that need to make-up instructional hours, due to the school days that were missed, caused by snow conditions ( 7 snow-days and 1 late start).  A “state of emergency” was declared by the governor, which allows the district to apply for waiver days.  At this time, the district calendar was not available.

Dr. Shumate explained the process to determine the school schedule for days that are weather related. Lisa Orton, Director of Transportation, reports the road conditions, in conjunction with the Island and Snohomish County Public Works Department and the ability to safely transport students and staff.  Decisions and communications are made between 3:00 and 5:00 AM.

CONSENT AGENDA
Natalie Hagglund removed consent item #24, Bills and Payroll, for discussion.

Julie Dean made a motion to approve Consent Agenda items, 1 through 23, listed below.  Natalie Hagglund seconded the motion; it was voted on and approved unanimously. 

  1. Donations
  2. First Reading of Revised Students Policy 3143 District Notification of Juvenile Offenders.
  3. First Reading of Revised Community Relations Policy 4020 Confidential Communications.
  4. First Reading of Revised Community Relations Policy 4314 Notification of Threats of Violence or Harm.
  5. First Reading of Revised Community Relations Policy 4314 Notification of Threats of Violence or Harm.
  6. Second Reading/Adoption of Revised Personnel Policy 5010 Nondiscrimination and Affirmative Action.
  7. Stanwood High School Field Trips,as listed (a-g):
     Girls State Wrestling, February 14-16, 2019, Tacoma,
    b. Boys State Wrestling , February 14-16, 2019, Tacoma,
    c. Stanwood FFA Floral Team  State Floral Career Development Events, March 22-23, 2019, Lind,
    d. Technology Student Association (TSA) to Washington TSA State Conference, March 28-30, 2019, Seattle, 
    e. Stanwood FFA Horse Evaluation Team to State Horse Career and Development Events, April 24-25, 2019, Ellensburg,
    f. Stanwood FFA Livestock Judging Team to the Livestock Judging Contest, March 7-10, in Chico California
    g. Boys Soccer Team Camp, March 8-9, 2019, Warm Beach Camp.
  8. Stanwood Middle School Technology Student Association (TSA) Chapter Field Trip to State Conference, March 28-30, 2019, Seattle.
  9. Lincoln Academy Middle School Field Trip, May 1-2, 2019, to Cama Beach.
  10. Lease Agreement with Kelley Imaging Systems for a Color Copier at the Transportation Center. 
  11. Lease Agreement with Kelley Imaging Systems for Two Xerox Copiers and a Risograph at Stanwood High School.
  12. American Red Cross Facility Use Agreement.
  13. Spring 2019 Contract with Integrated Rehabilitation Group (IRG) for Athletic Services.
  14. Purchase of Public Address and Bell Systems for Cedarhome Elementary and Stanwood Middle School.
  15. Purchase of Surveillance Systems for Port Susan and Stanwood Middle Schools.
  16. Dykeman Architects to Provide Architectural and Engineering Services on Capital Levy Projects (2019-2022) and to Authorize Administration to Negotiate a Contract with the Firm.
  17. Agreement with Cornerstone Architectural Group for Building Envelope Review Services Related to the New Alternative Learning Center.
  18. Statement of Work Proposal from Pelletier + Schaar dated January 29, 2019, to Prepare Bid. Documents and Provide Construction Supervision of Seismic Repair Work at Stanwood Middle School.
  19. Authorize the Administration to Issue a Call for Bids for the Construction of the New Alternative Learning Center Project.
  20. HP Managed Print Services Proposal.
  21. Revised District Office Administrator Salary Schedule.
  22. SCEA Collective Bargaining Agreement, September 1, 2018 through August 31, 2021.
  23. Personnel Consent Agenda.

DISCUSSION
Natalie Hagglund stated that voucher # 62709 was for her accompanist work for the spring play.a

VOTE
Chad Lewis made a motion to approve the Bills and Payroll except voucher #62709. Ken Christoferson seconded the motion; it was voted on and approved unanimously.

Ken Christoferson made a motion to approve voucher #62709.  Chad Lewis seconded the motion; it was voted on and approved.   Natalie Hagglund abstained.

  1. Bills and Payroll.

PAYROLL

 

FUND

 

WARRANT

 

TOTAL

January 2019

 

Payroll

 

#62512-62558

 

$805,407.88

   

Payroll ACH (Automated Clearing House)

     

$2,346,743.57

   

Retirement/DCP/Child Support

     

$770.021.11

   

Electronic Federal Tax

     

$809,441.58

 ACCOUNTS PAYABLE

           

January 31, 2019

 

General

 

#62559-62669

 

$222,241.76

   

Capital Projects

 

#62670-62677

 

$202,756.38

   

Associated Student Body

 

#62678-62708

 

$34,549.16

February 15, 2019

 

General

 

#62709-62709

 

$800.00

February 15, 2019

 

General

 

#62710-62832

 

$270,478.47

   

Capital Projects

 

#62833-62843

 

$285,528.48

                       

 

Associated Student Body

 

#62844-62866

 

$14,081.01

COMMENTS BY CITIZENS
There were no comments.

STUDENT ADVISOR REPORT
Shawn Moyer stated that the Stanwood Camano Area Foundation (SCAF) awards’ breakfast, on February 22, will be assisted with the student volunteers from Lincoln Hill High School.  On March 9th students will take a field trip to the Bellingham Technical College.

Trent Austin said that Stanwood High School had a Student Senate meeting January 23 and the first semester Recognition Assembly was held on January 24th.  The Country Living Expo, available to the public, was held on January 26 and the Winter Ball was February 2nd.  The Stanwood High School choir would present “Singing Valentines” on February 22 and the blood drive would be held in May. 

ITEMS BROUGHT UP BY BOARD MEMBERS
Natalie Hagglund thanked the staff and city workers for taking care of business during the snow storm.

Julie Dean was glad to be back to a routine and she enjoyed the awards.

Chad Lewis said he appreciated Jean Shumate’s leadership and attention to detail.

Ken Christoferson said that it was nice to see the new high school construction site changing, rapidly, and he praised Dr. Shumate for all of her hard work.

ADJOURNMENT

Al Schreiber adjourned the regular meeting at 7:14 PM.

STANWOOD-CAMANO SCHOOL DISTRICT

BOARD OF DIRECTORS

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President

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Vice President

 

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Director

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Director                                                                                                                                               

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Director                                                                                                                             

Attest:

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Jean Shumate, Ed.D.

Secretary to the Board 

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Date of Approval